Before You Know It…

Can it really be that time of year, already? Weren’t we just finding ourselves inspired by the bright colors of beach balls and summer blooms? Time flies when you’re having fun and summer is NO exception! It’s back to school time which means it’s time to create your own plan of action regarding your yearbook!

• First and foremost, you must recruit (if you haven’t already) and organize your team. Whether it’s school staff, parent volunteers or additional advisors to help manage a high school yearbook class, you need to have a firm commitment from your team so you’re not going this road alone!

• Along with your team and any other ‘decision makers’ regarding your yearbook, you must decide on details of your book. How many pages, binding type, cover type, theme, advertising sections, etc. When all of these points are decided upon before book layout begins, your life (and the entire yearbooks staff’s lives) will be so so much easier. Base your decisions on factors such as student enrollment, price of past books and the popularity of past yearbooks to determine what your book needs to contain to have sales equal to or (ideally) better than years before. 

• Once details are decided upon, create a yearbook ladder. This is just a simple diagram that outlines what will fall on what pages. You’d be surprised how daunting the idea of laying out an entire yearbook can be…seeing it all laid out in front of you on 1-3 pages (depending on your yearbook size) makes it seem oh-so-much-more manageable. This is also a great tool for the photographers and reporters on your team. If they know ahead of time that they need to fill and entire two page spread with football photos and stories, they will be sure to have enough material to use AND on the flip side, if only half a page is devoted to homecoming coronation, you know not to send two team members there with cameras to shoot all night! It’s all about being organized and spending your yearbook hours efficiently!

• It’s always a good idea to confirm photo days with your professional photographer. Double check times and reshoot days so the entire student body (and staff) know where to be and when. This is also a good time to touch base about the handling of digital files and how you will receive them to use in the yearbook.

• At the beginning of each season, your team should sit down and decide what events need yearbook coverage and who is assigned to what. Decide, based on your ladder how much of each team/club/grade needs coverage. Take occasional ‘inventory’ of images to ensure your team’s time and resources are being used appropriately and most efficiently.

Create a ‘deadline board’. Families/students/staff members get busy and sometimes it’s easy to forget that there’s a yearbook deadline looming! Break down your book into seasons or sections and create a large calendar to mark off deadlines. Make it visible for everyone on the team so when people that are caught up with their deadlines, they can offer to help with those deadlines that are coming up and need a little teamwork!

• Staying organized is KEY. Making sure your entire team is familiar with server navigation, folder structures and naming conventions will save everyone involved time and headaches in the long run. Creating a folder structure for the entire book (whether it’s broken down by sections, seasons, or pages) at the beginning of book layout will keep your team from having to guess at how to name folders later when they need them. The more consistency your team has, the easier it will be for the next member to pick up where they left off!

• Plan your book sales campaign. You’re working so hard on creating a one of a kind, memorable yearbook…make sure you promote it! Decide on discounts, types of promotion to create excitement and awareness, and sale times. Make sure the student body/parents are aware of how to order and pay for books as well as photo submission deadlines and delivery dates.

Laying out a yearbook is a big, BIG project. Staying organized and keeping your team informed is as important to your team morale as it is to the actual production of your yearbook! Ask your yearbook representative for any tools available to them that will make your yearbook layout experience the most enjoyable and stress free it can be!

And just because we hate to post without at least ONE inspiring image to spark some creativity…

Enjoy your ‘back to school’ weeks…it will be sweater weather before you know it!

Happy Organizing!

The Idea Garden Team

Photography 101

“If I could tell the story in words, i wouldn’t need to lug around a camera.” – Lewis Hine

What a perfect quote for this post! Exactly what every yearbook photographer is trying to do: tell a story. Images included in your yearbook should add drama and meaning to the story they go with. It’s up to you to capture moments that will make your yearbook both informative AND memorable. Let’s go over some basic tips and tricks for great photography.

A word on resolution:

HIGH. That’s the word. High resolution is always better. So many times, people want to set their cameras to a ‘low’ or ’small’ setting to fit more images on a memory card. BAD IDEA. When you sacrifice those pixels, you’re sacrificing quality and freedom when it comes to print size or cropping creatively. If file size and storage is really an issue, you can delete images off your camera you know you won’t use before loading onto a hard drive or immediately sort images into ‘keepers’ and ‘throw away’ when they’re on your computer.

Resolution itself, can be difficult to understand when just starting out in the world of publishing. Before we dive into the complex conversation of printing dots per inch and resolution, I’d like to give you an analogy to help you visualize what we’re going to talk about. Imagine you’re making chocolate chip cookies. You have only one cup of chocolate chips to work with, but you have as much batter as you’d like. It only makes sense, to make the highest quality cookies (the most bang for your chocolate chip buck, if you will) that you only make a small batch of cookies and keep the chocolate chips concentrated on this small batch. If you made a large batch, the chocolate chips would be much more sparse and spread out among many, many cookies. 

NOW, imagine the chocolate chips are “dots”. When we talk about “dots per inch” we’re kind of talking about “chips per cookie” from the analogy above. When we print an image, we’d ideally like it to be “300 dpi” or contain 300 dots per inch. The lower the dots per inch resolution, the lower the quality (less chips on the cookie). If you’ve followed the analogy so far, good for you…it’s about to get even more complicated.

When you’re dealing with an image that starts out at a lower quality (a cookie without enough chocolate chips) and you try to ‘bump it up’ in resolution (this is called resampling), it’s like cheating. You aren’t actually creating more dots per inch, the program you’re working in is ‘guessing’ at what it should put where and creating a bit of a smeary mess…i.e. instead of adding more chips to the cookie, someone melted the chips available and smeared them across the top of the cookie to give the ‘illusion’ of more chocolate.

Basically, what we want you to take away from this ‘lesson’ on resolution is this: higher resolution is always better, resampling is bad, chocolate chip cookies are yummy. (okay, maybe that last one was more of a personal opinion)

As far as actual images go, we’ll review a few basic guidelines to follow in order to get the most creative images into your yearbook.

Candid images should tell a story in themselves. Maybe not the whole story, but you should be able to tell if people are happy, sad, nervous, etc. When trying to capture images that show true emotion, try not to let the subject know that you’re there taking photos. It’s just human nature to freeze and smile when they see a camera. Frozen smiles don’t tell stories. Action and interaction tell stories.Does this image tell a story? Aside from the fact that you can tell quite a bit from the uniform, basketball and gymnasium, the athlete’s face shows determination and focus. 

Would this image tell the same story in black and white? Probably not. Without the school colors, orange basketball and colorful gym floor, it wouldn’t have the same impact. Typically, an image that works really well in black and white is one loaded with emotion.

Even without color, it’s obvious that these people are excited. There is energy in this image that cannot be mistaken. Taking away color almost added drama to this photo.

A really great image doesn’t only tell a story, it’s also pleasing to the eye. Photojournalistically speaking, this is when the ‘rule of thirds’ comes into play. The rule of thirds is when you lay an imaginary grid over your photo dividing into thirds both horizontally and vertically. Aligning important parts of your image along these imaginary lines creates more tension, energy and interest than simply centering your subject would. For instance:

The girl on the right in this image AND her trumpet line up along some of these ‘rule of thirds’ lines. This makes this image very pleasing to the eye and interesting to look at.

Knowing what to look for in an image AFTER it’s taken is one thing…shooting creatively is another. When shooting, look for different angles and heights to shoot from. The most interesting images in your yearbook won’t be the ones that are straight on and centered, they’ll be the ones that are shot creatively…from an angle that not everyone sees things from.

How many people get to stand next to the drill team down on the track while they anxiously await the first half of an intense football game to come to a close? Not too many. Capture it!

Now, keep in mind that you can work hard at shooting creatively, but sometimes accidents happen. Don’t discount those accidental photos just because it wasn’t how you’d planned them to turn out. Case in point:

What a cool photo, huh? The odds that the yearbook photographer and the man across the field with a large flash on his camera planned this are very low. It may not be how the photographer intended the image to turn out, but an excellent image just the same. Keeper!

THAT was a lot of information! We really hope you find some, if not all, of it useful as you start your school years and bust out the yearbook cameras!

* We’d like to add that all of the fabulous yearbook photos used in this post were borrowed from the 2010 Tuloso Midway Rand Morgan High School Yearbook with permission from Jane Wall. Thank you so much for allowing us to use images from your book! Keep up the great work! 
Happy Shooting!

The Idea Garden Team

Inspiration: Summer!

As we creep up on the last few weeks of summer vacation, what better to inspire our readers than images of summer? Whether the nostalgia of a child’s lemonade stand, the thrill of an amusement park ride or the crash of ocean blue waves on a sandy beach, the memories of a relaxing summer are sure to spark inspiration!

Enjoy your last few weeks of summer…and don’t forget to

Be Inspired!

The Idea Garden Team

What’s Buggin’ You?

What a great way to kick off our Idea Garden Blog! A “fresh from the great outdoors” Bugs Art Set full of fun characters hiding behind the greenest of grass and bloomiest of blossoms.

One of our designers loves to get dirt under her nails and spend time with all of the little critters in her flower bed. She has pulled together some refreshing layout ideas that showcase the bright colors and cheerful faces of her little backyard friends. Even if you’re not a fan of bumblebees and inchworms in real life, this hand drawn art set is sure to be a hit!

Watch for a coordinating stock cover to make your yearbook look complete this year!

Happy Creating!

The Idea GardenTeam

Fonts: Friend or Foe?

Using the right fonts can create an eye pleasing, cohesive layout to look at. Using the wrong, or more specifically, TOO MANY fonts can create a layout that looks unplanned and thrown together. In the initial planning stages of your yearbook project, it’s wise to decide on a ‘look’ for your book. This includes, but is not limited to: style of layouts, colors used in layouts and fonts used in layouts. Now, as much fun as it is to play with the bazillions of fonts that are available out there, it’s a bad idea for your book. Why? The same reason you don’t paint part of your kitchen wall red, part blue, part hot pink, part lavender, etc. They don’t all ‘go’.

Generally speaking, it’s a good idea to select a ‘family’ of fonts you plan to use throughout your book. We suggest 3-5 fonts. You should decide on a main header font, a sub header font, a copy font and so on. This way, there will be no question as people work on individual layouts what font goes where and your entire book will look like it belongs together.

Let’s take a look at the exact same layout: one with 2 fonts used, another with numerous fonts used.

Aside from the fact that football images would pull the two pages together, there is nothing that blends the two pages into one layout. Even when using two backgrounds that aren’t necessarily the same ‘look’, keeping fonts consistent can help pull two pages (or an entire book!) together.

A few more font facts:

Non serif fonts are fonts that don’t have structural details on the ends of the letters. These fonts tend to have a more contemporary or modern feel to them.

Serif fonts are the fonts with ‘feet’ or the structural details. When looking for a more traditional font, serif fonts are often the answer.

When searching for a font to use for portrait blocks or body copy, K.I.S. it. Keep it simple. Nothing loses a reader more quickly than struggling to read a story because of a poor font choice!

Good luck and happy font hunting!

The Idea Garden Team